Schedule Details:

Scheduled Hours:

Shift:

Hours:

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Responsibilities

Essential Responsibilities:

• Manage the team's daily calendars, including scheduling meetings, confirming appointments, preparing supporting documents for meetings, preparing itineraries, and sending reminders.

• Act as the point of contact between the department and internal/external stakeholders.

• Receive calls, take messages, and route correspondence.

• Use effective communication with clients, peers, and other professionals that is sensitive to racial/ethnic/cultural/class backgrounds.

• Make travel arrangements and logistical arrangements as necessary.

• Prepare agendas and minutes for meetings.

• Monitor and order office supplies and research advantageous deals or suppliers.

• Produce reports and PowerPoint presentations.

• Develop and maintain an efficient documentation and filing system.

• Support the front desk when vacant, if necessary.

• Demonstrates strong organizational and time management skills to meet deadlines.

• Demonstrates strong Microsoft Office and computer skills

Specialty Responsibilities:

• Participates in Safety Committee meetings and provides meeting minutes.

• Makes logistical arrangements needed by the department.

• Monitors and manages inspections, particularly the city inspection process.

• Performs Accounts payable and Accounts receivable functions for the department.

• Acts as point of contact and follow-up support with vendors.

• Sources available contractors for necessary work proposals

• Manages grant projects.

Standard Staffing Level Responsibilities:

• Complies with established division and program policies, procedures, and objectives.

• Attends a variety of meetings, conferences, and trainings as required or directed.

• Demonstrates use of quality improvement in daily operations.

• Complies with all health and safety regulations and requirements.

• Maintains regular, reliable, and predictable attendance.

• Maintains confidentiality

• Respect diverse views and approaches, demonstrate Standards of Respect, and contribute to creating and maintaining an environment of professionalism, tolerance, civility, and acceptance toward all employees, patients, and visitors.

Qualifications

• High school diploma/GED/HiSet required; associate degree preferred

• Experience with general office procedures is required.

• Experience negotiating with vendors is required.

• Experience and/or training in general office procedures

• Demonstrated strong organizational and time management skills.

• Problem-solving skills.

• Self-motivated and proactive

• Ability to multitask and prioritize daily workload.

• Excellent interpersonal skills and professionalism

• Thorough knowledge of office systems, office management, and computer literacy including Microsoft Systems and Electronic Health Records.

• Proficiency in English, verbal and written.

• All candidates will be subject to a CORI review as outlined in the regulations set by the Massachusetts Executive Office of Health and Human Services. For more information, click

Community Healthlink is an Affirmative Action/ Equal Opportunity Employer. We do not discriminate in employment and personnel practices based on race, sex, gender identity, age, ancestry, disability, religion, national origin, marital status, sexual preference, political affiliation, or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above-listed items.

If applicable, Community Healthlink shall also abide by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a). These regulations prohibit discrimination against qualified protected veterans and qualified individuals based on disability. These regulations require affirmative action by Community Healthlink to employ and advance in employment-qualified protected veterans and individuals with disabilities.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.